Tullamore Cycling and Touring Club Privacy Policy
Effective Date: 15th September 2025
1. Introduction
Tullamore Cycling and Touring Club (“we”, “our”, “us”) is committed to protecting the privacy and personal data of our members, volunteers, event participants, and website visitors. This policy outlines how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (GDPR).
2. Who We Are
We are a community-based cycling and touring club located in Tullamore, Ireland. For the purposes of data protection law, we are the data controller of your personal data.
3. What Data We Collect
– Identity Data: Name, date of birth, gender.
– Contact Data: Email address, phone number, postal address.
– Membership Data: Club membership status, emergency contact details.
– Event Participation Data: Registration details, performance data (if applicable), photos/videos.
– Technical Data: IP address, browser type, cookies (via our website).
– Health Data: Only where necessary for participation in events (e.g., medical conditions relevant to safety).
4. How We Collect Data
– Directly from you via membership forms, event registration, email, or website.
– From third-party platforms (e.g., Cycling Ireland membership system) with your consent.
5. Why We Collect Your Data
– To manage club membership and communications.
– To organise and administer events and rides.
– To ensure participant safety and comply with insurance requirements.
– To promote the club via photos/videos (with consent).
– To comply with legal obligations.
6. Legal Basis for Processing
– Consent: For promotional use of images, newsletters.
– Contractual necessity: For managing membership and event participation.
– Legal obligation: For safeguarding and insurance compliance.
– Legitimate interests: For club administration and improvement.
7. Sharing Your Data
We may share your data with:
– Cycling Ireland (for membership and insurance).
– Event partners or volunteers (only as necessary).
– IT service providers (e.g., website hosting).
We do not sell or rent your data to third parties.
8. Data Retention
We retain personal data only as long as necessary:
– Membership data: Up to 2 years after membership ends.
– Event data: Up to 1 year after the event.
– Financial records: 6 years (as required by law).
9. Your Rights
Under GDPR, you have rights including:
– Access to your data.
– Correction of inaccurate data.
– Erasure of data (“right to be forgotten”).
– Restriction or objection to processing.
– Data portability.
To exercise these rights, contact us at Email: Tullamorecycling@gmail.com
10. Data Security
We implement appropriate technical and organisational measures to protect your data, including password protection, secure storage, and access controls.
11. Cookies
Our website may use cookies to enhance user experience. You can manage cookie preferences via your browser settings. See our [Cookie Policy] for more details.
12. Children’s Data
We do not knowingly collect data from children under 16 without parental consent.
13. Changes to This Policy
We may update this policy from time to time. The latest version will always be available on our website.
14. Contact Us
If you have any questions or concerns about this policy or your data, please contact:
Email: Tullamorecycling@gmail.com
Address: No10 Pairc Na Heornnan, Ballinagar, Co Offaly R35E099
Tullamore Cycling & Touring Club 